The Secretary

AASPA Leadership Position Description

General Responsibilities

  • If there is no management firm in place, keep minutes of AASPA meetings, and submit a written quarterly report two weeks prior to each Board of Directors meeting.
  • If there is no management firm in place, be responsible for all AASPA communications.
  • If there is no management firm in place, notify all AASPA members of all meetings.
  • Assist the President elect with elections.
  • If there is no management firm in place, send applications for membership to all eligible physician assistants and students.
  • If there is no management firm in place, mail each board member a copy of the minutes from each previous meeting within two weeks of each Board of Directors meeting.
  • Attest the signature of the officers of the Association.
  • Affix the corporate seal on all documents that require one.
  • Submit an article for each addition of Sutureline newsletter.

 

Attendance Responsibilities

  • Attend each Board of Directors meeting.
  • Attend any leadership retreat or strategic planning session.

 

Abstract
The main responsibility of the Secretary is to make sure all organizational records are accurately kept and regularly maintained by the Management Company. Superb record-keeping, an eye for detailed information, and organizational skills are necessary traits for the holder of this office. Other additional duties may be assigned by the President and/or the Board of Directors. The Secretary should also prepare a final report of the year’s activities of the office and include recommendations for the following year. This position will require approximately 2-5 hours per month.

Skills/experience needed to successfully serve in this position are:

  • Prior Board of Directors or committee chair experience Timeliness in completing projects
  • Communication skills/Administrative skills